eRecording available through PPDocs, Inc.
PPDocs, Inc. has teamed up with leaders in the eRecording industry allowing title
companies and lenders the ability to electronically file and receive recording verification
of real estate filings. The process now only takes a couple hours, instead
of days or weeks. This service is available to any entity authorized to submit documents
for recording.
What is recording?
Recording is the act of entering deeds, mortgages, easements, and other written
instruments that affect title to real property into the public record. The purpose
of recording is to give notice, to anyone who is interested, of the various interests
that parties hold in a particular property. Recording determines the legal priority
of instruments that affect title to a particular property.
What is "eRecording"?
"eRecording" is the same as traditional recording with one big difference. Instead
of a person physically delivering or mailing the executed documents to the recording
entity (County Clerk) and then waiting a long period of time before getting the
recording information, the documents are delivered - with specific indexing data
– electronically over the Internet. This allows the recording entity to assign the
recording information in a timelier manner and return an image of the recorded documents
with their recording information.
How does "eRecording" work?
- After closing, the executed and notarized documents
are scanned by either the title company or lender at 200dpi in TIFF or PDF format.
- Complete the required County indexing information
via the eRecording portal on www.ppdocs.com.
- The scanned documents are uploaded to www.ppdocs.com
via HTTP protocol.
- The indexing information and scanned documents
are submitted to the appropriate County.
- County records the document and returns an electronically
stamped copy in a couple hours or less.
Who can use "eRecording"?
Title insurance companies, mortgage bankers, full service banks, attorneys and other
approved parties to record documents affecting the title to real property in the
respected county are eligible to record documents electronically.
What type of documents are eligible for "eRecording"?
The type of documents available for eRecording vary by county. Electronically recorded
instruments have not been fully embraced by large lenders. It is recommended that
you contact your investor to verify that they will accept electronically recorded
instruments.
How much does "eRecording" cost?
You can e-Record your documents for the cost of the County's filing fees plus a
$10 convenience fee. PPDocs, Inc. will bill you monthly for all filing fees and
convenience charges for that month.
Counties accepting eRecordings for real estate transactions.
If you know of a county accepting eRecording for real estate transactions that is
not on this list, please contact
support and we will get them added.